Benefits of using keyboard shortcuts

Most of us feel that using a mouse instead of keyboard is very easy and flexible. Although usage of mouse repeatedly for certain functions is recommended, for the regular and voluminous work mouse usage is not recommended as it consumes more than half of your time. It is advisable to restrict the excessive mouse usage. Almost all mouse actions can be done through keyboard shortcuts.

Using keyboard shortcuts helps in better focus and work completion in less time than compared to the time consumed while using a mouse. This results in timely and stress free work.

How can I master keyboard shortcuts?

Learn as you go. Try to use menu check for any associated keyboard shortcut, learn it and use it. The more you use it you tend to remember and spontaneously you use that command for your requirement. Help menu is always there when you wanted to know more commands.

Here are some useful keyboard shortcuts in MS Word

CTRL+N - Create a new document of the same type as the current or most recent document

CTRL+O - Open a document

CTRL+W - Close a document                                                             

ALT+CTRL+S - Split the document window

ALT+SHIFT+C - Remove the document window split

CTRL+S - Save a document

CTRL+F - Find text, formatting, and special items

ALT+CTRL+Z - Go back to a page, bookmark, footnote, table, comment, graphic, or other location

ALT+CTRL+HOME Browse through a document

ESC Cancel an action

CTRL+Z Undo an action

Some useful keyboard shortcuts in MS Excel

CTRL+A Selects the entire worksheet.

CTRL+B Applies or removes bold formatting.

CTRL+C Copies the selected cells.

CTRL+D Uses the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below.

CTRL+F Displays the Find dialog box.

SHIFT+F5 also displays this dialog box, while SHIFT+F4 repeats the last Find

action.

CTRL+G Displays the Go To dialog box.

F5 also displays this dialog box.

CTRL+H Displays the Find and Replace dialog box.

CTRL+I Applies or removes italic formatting.

CTRL+K Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink dialog box for selected existing hyperlinks.

CTRL+L Displays the Create List dialog box.

Happy using keyboard shortcuts